Tutorial - finding items

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Organiser file can contain quite a large number of items, which makes the structure important to find your way. There is a quick and handy text filter built in which can help you find items easily though.

Searching by text

The most common type of search is to look for text that is contained within items. For example, see the fictional tree in Figure 1.

Figure 1

It contains a few notes on an example product called 'BoardFlipper', which has undergone 3 stages; v1.4.1, v1.5.0 and v2.0. In reality you'll have more items ofcourse, but this example is kept small for clarity.

Click in the 'Filter by text' control at the top (in the menu) and type 'graphics'. You can also press Ctrl-F (for 'Find').

Figure 2

This should now display only the items that contain the word 'graphics'. See Figure 3 below.

find organiser
Figure 3

That is often the quickest way to retrieve items.

Filtering active and inactive items

You may have noticed the 'Show' listbox above the 'Filter by text' control. Normally it is set to 'all active items', which means you'll get to see all currently active items. This is the setting which you would select for everyday use.

Organiser has an option to make folders, and even single items, inactive. In this example, we'll right-click on 'v1.4.1' and select 'Make inactive'. You would use this if a project (folder) is not actively worked on. This can be for two reasons: either the project is finished and no longer needs to be displayed along with your active tasks, or the project has been postponed, and might be reactived in the future.

In Figure 4 below we declare 'v1.4.1' as being inactive:

find inactive
Figure 4

Notice that the 'v1.4.1' now disappears from view. This is due to the 'Show' settings, which currently reads 'all active items'. This means that only the active items and folders will be shown. It is the view where you will find all things that currently need attention.

Figure 5

To find back the 'v1.4.1' folder, which was inactivated, click on the 'all active items' listbox and select 'only inactive items'. As in Figure 6.

Figure 6

This switches the item list view to all the folders & items that are currently inactive. Notice that if you make a folder inactive, that automatically means all the items inside it are inactive.

Figure 7 shows what you'd see when having selected 'only inactive items'.

Figure 7

To get back to the normal view, just click on 'only inactive items' and select 'all active items' again.

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